September Minutes 2022/ Road Tour Minutes

Erie Township 

Regular Board Meeting Minutes

September 6, 2022

Board Members Present:  Chairman Charles Chadbourne, Supervisor Gerald Schram and Supervisor

                                               Kyle Vareberg.

Offices Present:                   Clerk Dawn Utke, Treasure Becky Renner and ARPA Manager

                                               Deb Zachariason.

Others Present:                   Matt Arola, Tom Graham, and Randy & Laurie Schmidt

Chairman Charles Chadbourne called the meeting to order at 6:30 p.m.  The agenda was reviewed by the board.  The following was added to the agenda under Road Report: DOT trucks, gravel on Mountain Road, snow plow turnaround on 205th St and Pickeral Lake ditch cleaning.  Supervisor Schram made a motion to approve the agenda with additions and Supervisor Vareberg second, motion carried.

The Pledge of Allegiance was recited.

After reviewing the minutes from the August 2nd meeting and the minutes from the August 24th special meeting Supervisor Vareberg made a motion to approve and Supervisor Schram second, motion carried.

Treasurer, Becky Renner, gave the treasure’s report with the checking account having an ending balance in August of $158,533.53, the money market having an ending balance of $512,913.19 and the cd having an ending balance of $129,264.70 making a total balance of all accounts at $839,763.26.  Supervisor Vareberg motioned to approve the treasure’s report, Supervisor Schram second, motion carried.

Payment of bills, Supervisor Schram made a motion to approve the payment of bills and Supervisor Vareberg second, motion carried.

Road Report:

DOT trucks—Supervisor Schram motioned to have trucks DOT and Supervisor Vareberg second, motion carried.

Snow Plow turnaround on the end of 205th and Pickeral Lake Ditch clean up were continued to September 9th at 8:00 a.m., supervisors were to meet to do another road tour.

Gravel on 170th from end of magnesium to the cul-de-sac—Tom Graham was going to get a list of other township roads that need gravel as well.  Graham and Renner will work together on getting the roads done.

Supervisor Vareberg wanted it on the record that Dale Renner has modified gravel.  Supervisor Schram made another motion to have Renner do our Class 5 and modified work, Supervisor Vareberg second and motion was carried.

Old Business:

Contracts—Supervisor Chadbourne brought up incidental plowing.  Supervisor Schram made a motion to have Tom Graham do it if needed and Supervisor Vareberg second, motion carried.

Update on Gravelle Lane—Ther is no way to jet it out, they need a new culvert.

ARPA report—tabled.

New Business:

Archiving Township Records—Supervisor Schram made a motion to clean out township hall of old junk and Supervisor Vareberg second.  Supervisor Schram made a motion to purchase archiving equipment and to allow up to $1000 in man hours for cleaning and archiving records.  Supervisor Vareberg second and both motions carried.

2022 Fall Expo no driver needs to attend

Snow Plow Application—Supervisor Chadbourne made a motion to run it in the newspaper twice and Supervisor Vareberg second, motion carried.

Oct 14,2022—Mat Annual Meeting clerk and treasurer were requesting to attend, Supervisor Schram made a motion for them to attend and Supervisor Vareberg second.  Clerk and treasurer have decided not to attend as the two sessions they were interested in were only half hour sessions.  

Meeting will continue with road tour on September 8th, 2022.

See attached minutes

September 8, 2022

Commence Road Tour to review clean up needed from July storm damage and to facilitate snowplowing in the township.

Other issues may be reviewed, EX:  Road extension, culvert issues, etc.

Supervisor Vareberg was unavailable, Supervisors Schram and Chadbourne proceeded to review the roads for possible storm damage residue that would probably affect plowing operations.

Other issues were also reviewed:

Mr. Marotzke’s driveway on Borah Road

Proposed extension of 205th determined roadway extension did not meet construction standards or turn around for snow plow.

Observed possible boulder encroachment at 29155 170th st to be addressed.

Waiting for property owners at the end of Gravelle Lane to return phone calls.  Two driveways need upgrading and it appears the township may need to replace a culvert at end of Gravelle Lane.

Did additional review with Gustner Construction as to areas needing cleanup.

Signed by Supervisor Chuck Chadbourne 9/126/22